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MUFY College Library Policy and Procedures page

Collection Development

Purpose and Context:
The library at Monash College is designed to serve an anticipated college population of 1200 students and 100+ staff.
The Library exists to provide resources to support the curriculum and recreational needs of the students and staff of the school community and to assist in the development of information literacy of its clients.
The aim is to provide a balanced collection which:
¨ supports the school’s priority areas
¨ reflects the local community
¨ supports the principle of inclusion
¨ supports curriculum needs
¨ reflects the recreational needs of the students
¨ includes a wide range of formats, e.g. books, videos, CD-ROMs, audio tapes, computer programs, internet access, and magazines
In the long term the Library aims to develop electronic resources.

Currency of Collection:
A policy for the development of the library collection is essential to ensure that the collections reflect the needs and interests of staff and students and remain relevant in the educational setting. The collection is primarily built to support the teaching and learning needs of the College, however the recreational and wider reading interests of students and staff are also catered for in order to promote a reading culture and support the MUELC programme
A dynamic and evolving collection is one that is well-used and responsive to changes in curriculum requirements. The collection does not aim to be comprehensive and will largely reflect the curriculum content of the College. To this end, regular weeding of the collection will be undertaken to maintain relevance and currency.

This policy provides guidelines for the selection of resources, where the responsibilities for development of the collection lie, coverage of the collection, procedures for dealing with challenged materials, bequests and donations, decision making about stocktaking and weeding of the collection and how and where the collections should be stored. Guidelines for sensitive materials and challenged materials are also included.

MUFY Library Collection
The collection comprises:
Print resources – books (reference, nonfiction and fiction), periodicals and daily newspapers
Electronic resources – online databases and indexes, DVD, Clickview recordings, CD Rom and CD resources, www based resources
The responsibility for coordinating and purchasing materials rests with the Head of Library. Members of the College community will contribute to the selection process. HODs will recommend the purchase of items in their subject areas, particularly text books and teacher reference materials.
Staff and students are encouraged to make suggestions for recommendations for fiction and nonfiction titles.
All requests for resources must be made through the library and on the official College order form. Books requested by staff or students will be issued to them once processed.
Selection of Resources:
Resources for purchase are considered on the following basis:
  • Authority
  • Physical format and quality
  • Arrangement of material – accessibility, index etc.
  • Appropriateness to the student/staff interest and understanding
  • Cost
  • Relevance to the curriculum
  • Currency
  • Content
  • Context of the collection – what else is available in the collection already

Selection aids include:
  • Professional journals such as Scan, Synergy, FYI and reviews in newspapers such as The Age and The Australian.
  • Staff and student recommendations
  • Publisher and bookseller catalogs and websites
  • Educational journals

Coverage of the Collection
The collection must maintain currency and be weeded to ensure the collection is relevant to the needs of the users.
Books in the fiction collection tend to be paperback. These are preferred by students, are cheaper to purchase and generally have a lifespan of five-six years. Multiple copies of some popular titles may be kept.
Subjects Collected
The library collection should meet the curriculum needs of all the College community and the recreational reading interests of students and staff.
Advanced Mathematics
English (compulsory)
Fundamental Mathematics
Information and Communication Technology
Fiction collection:
The purpose of a good, interesting and current fiction collection is to support literacy and the English programme. The emphasis will be on popular reading, genre, graphic novels and anime as well as memoirs and biography. Staff reading supports the building of a reading culture and staff requests for fiction are encouraged as well as student suggestions..
Related Procedures/Protocols
Challenged Materials:
While all care will be taken in the selection of resources, it is recognised that material may on occasion be viewed by a member of the College community as controversial or undesirable.
In the case of challenged material, the complainant will be required to complete a form outlining the nature of the objection.
This information will be reviewed by the Director, Head of the Library and others to determine the fate of the resource based on the educational merits or otherwise of the material. Reference will be made to the selection criteria aforementioned as well as the School Library Bill of Rights and the Statement on free access to information.
If the material is retained, after this evaluation, free access will remain for other students.
Form for Challenged Materials
Access to other Information Resources:
If information is not available from the Library collection endeavours will be made to procure it from other sources. Users are encouraged to make use of the City Library and to become members of the State Library of Victoria so that access is available to the resources of that library.
Donations will be accepted on the condition that they are to be subject to the same selection criteria as new resources, and judged by the teacher librarian according to these.
Lost items:
In order to maintain a viable and complete library collection lost items require replacement. To recoup losses, any student who loses an item will be expected to pay the following charges
The replacement cost (book cost + processing cost of $10.00) for an item

Monash College Purchasing Procedure can be found here

Appendix 1
ALA Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfilment of their responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; amended June 28, 1967; amended January 23, 1980; inclusion of “age” reaffirmed January 24, 1996.